Privacy Policy

Personal data protection policy

At Anemone, we are particularly sensitive to the protection of personal data and we are committed to processing them while respecting the privacy of the persons concerned.
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For this purpose, we have drawn up this policy in order to inform you of the nature of the personal data that we may collect as well as the reasons and methods of this processing.

1. What is personal data?

This is any information or set of various information relating to your private or professional life, which allows you to be identified, directly or indirectly. This may include your surname, first name, the company that employs you, your position, your personal or professional telephone number or your email address.

2. What are our commitments?

We process your personal data in accordance with the terms of this policy and in accordance with applicable legislation.

More specifically, we undertake to:

  • Collect and process personal data in a fair, lawful and transparent manner;

  • Observe the purposes for which they were collected;

  • Keep them only for the period necessary to achieve these purposes;

  • Guarantee their security and confidentiality;

  • Regularly update your data;

  • Respect your rights relating to the processing carried out.

We do not make any paid use/sale of your personal data.

3. What are your rights?

Your privacy is yours, so it's essential that you stay in control of your data.

We guarantee your right of access: you can ask us to send you, in a comprehensible format, a copy of the information we have about you. In certain circumstances, you can also ask us to transmit some of your information to third parties (right to portability).

You can also object to us using your data for commercial prospecting purposes or ask us not to use them/no longer use them when they are processed for purposes that do not serve the legitimate and compelling reasons of the Anemone company mentioned below (right of opposition).

‍You can also ask us to limit the way in which we use your data if this is applicable to your situation.
‍You also have the option of asking us to rectify your information when it is inaccurate or simply to delete it. ‍ Finally, you can exercise your various rights – or ask any questions relating to the processing of your personal data – by writing to us at the following address: julian@anemonehr.com

We are committed to processing your request as best we can and as quickly as possible. To ensure the legitimate exercise of these rights, we may ask you, as the law authorizes us to do, to prove your identity after receiving your request in order to process it.

4. Who is responsible for processing your personal data?

The data controller is the natural or legal person who determines the purposes and means of processing your data, i.e. all operations carried out on them (collection, consultation, storage, etc.). In other words, it is the person who decides why and how to process your personal data.

The company responsible for processing your data is Anemone Global Pte Ltd, a company registered in Singapore with the Accounting and Corporate Regulatory Authority (ACRA) under UEN Number 202436345E and whose head office is located at 60 Paya Lebar Road #07-54, Paya Lebar Square, Singapore 409051.


5. Complaint

If you believe that we have not respected our obligations and commitments, or your rights, you can file a complaint with the ACRA.

6. Processing of your data

You are a user of the platform

What personal data do we collect about you ?

When you register on our platform, we collect in particular:

  • your identification details (names, first names, telephone number and professional email address);

  • your function;

  • the company that employs you.


For what reasons do we process your personal data?

We collect and process your personal data to meet the following purposes:

  • allow you to navigate the platform and access Anemone services;

  • ensure the management and improvement of Anemone services;

  • ensure the management of our prospects and customers;

  • prepare invoices and monitor accounting;

  • manage unpaid debts and disputes;

  • carry out studies and surveys in relation to our activities;

  • solicit people's opinions on our offers and services;

  • send newsletters and organize events


The processing of your personal data is based on:

  • compliance with the legal obligations incumbent upon us as a commercial company;

  • the execution of the commercial contract concluded between your company and Anemone;

  • our legitimate interest in promoting our offers while pursuing our constant objective of improving their quality.


To whom may your personal data be transmitted? ‍

Your personal data may only be transmitted to our employees who are legitimate and authorized to process them (examples: account managers, accounting department, etc.).

We may also transmit your personal data to our subcontractors. In this case, we ensure that they provide the necessary guarantees for the security and confidentiality of your personal data.
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from these cases, we only share your personal data with companies or organizations external to our company with your prior consent or when the law requires us to do so. In any event, we do not make any paid use/sale of your personal data.
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For how long do we keep your personal data? ‍

We keep your personal data for a period not exceeding that which we consider necessary with regard to the purposes for which they are processed.

We may also be required to archive your personal data for a longer period in order to enable us to establish proof of a right or contract, or to ensure compliance with an obligation incumbent on us (legal, accounting, etc.). Archiving is then carried out in accordance with the applicable rules in this area for a period in accordance with legal requirements.

You are an employee of Anemone

  • What personal data do we collect about you? ‍

As part of our working relationships, we collect in particular:

  1. Your identification details (birth and/or marital names, first names, gender, date and place of birth, social security number, personal and professional contact details);

  2. Your photograph;

  3. The name, first name, number of one of your relatives to contact in the event of a problem and the relationship you have with them;

  4. The names, first names and date of birth of your children;

  5. Your union memberships;

  6. Your CV;

  7. Information relating to the IT and/or telephone tools made available to you and their use;

  8. Information relating to your career with us;

  9. Our correspondence.

  • For what reasons do we process your personal data?

As part of our working relationships, we collect and process your personal data in order to manage:

  1. payroll;

  2. accounting;

  3. recruitment;

  4. your career, your training and your mobility;

  5. individual allocations in terms of supply, in particular computer and telephone equipment, payment cards, etc., as well as their maintenance;

  6. business trips;

  7. internal directories and organization charts;

  8. professional elections and meetings of staff representative bodies;

  9. the social and cultural action that we implement;

  10. and also ensure the safety of people and property.

  • What are the legal bases for processing your personal data?

The legal bases for processing your personal data correspond to:

  1. to compliance with the legal obligations of the group entities in our capacity as employer;

  2. to the execution of your employment contract;

  3. to the legitimate interest of the group companies to organize the recruitment and management of human resources necessary for the proper conduct of our activities as well as to manage our internal events and the monitoring of the work tools entrusted to you.

  • To whom may your personal data be transmitted?

Your personal data may be transmitted within the group only to employees of our various entities who are legitimate and authorized to process them (examples: accounting, HR department, office managers), as well as to your hierarchical superiors only to the extent necessary for the management of their teams.

We may also transmit your personal data to our subcontractors. In this case, we ensure that they provide the necessary guarantees for the security and confidentiality of your personal data.

We may also be required, by virtue of legal obligations, to transmit your personal data to an administrative or judicial authority or to an authorized body (e.g. social security, tax administration). We may also communicate, where applicable and with your express prior consent, your professional contact details as well as the information strictly necessary for the representation and defense of employees, to the members of the Social and Economic Committees and to union delegates.

  • How long do we keep your personal data?

We keep your personal data for a period not exceeding that necessary for the purposes for which they are processed.

‍Some of your personal data may be kept for a longer period, in the form of intermediate archiving, in order to establish proof of a right or a contract, or to ensure compliance with an obligation incumbent on the company (legal, accounting, etc.). 

7. Miscellaneous

‍This Privacy Policy does not apply to personal data that we may process as subcontractors on behalf of our customers or third-party companies offering partner services as a Anemone partner or other services accessible from our services.

We reserve the right to modify this policy at any time, taking into account the provisions in force regarding the protection of personal data. The policy is accessible online. Therefore, we invite you to consult it regularly. In the event of major changes, we will inform you when they are implemented.

If you have any further questions regarding the management of your personal data, you can contact us at the following address: julian@anemonehr.com

Last updated date,

December 22, 2024